wedding

GatherGuard Liability Insurance Program

Insurance Broker:   Arthur J. Gallagher & Co. – Boca Raton

Company:   Intact Entertainment Insurance, Effective Date: October 1, 2021


Purpose:  The City of Boynton Beach has developed this program to cover individuals/organizations using City facilities, which do not have the required
insurance coverage.

Applicability:  Proof of insurance is required under the following circumstances:

1.  Anyone renting a City building.
2.  All permitted (Special Event Permit) events on City property.
3.  Pavilion reservation for more than 60 persons.
4.  Wedding ceremonies on the beach with more than 60 persons.
5.  Vendors doing business on City property.

NOTE: Individuals who are "reserving" the ball fields for practice or will not be required to obtain or to provide proof of insurance; however, they must complete
and sign the Standard Hold Harmless Agreement.

Requirement: In the above situations, if the person/organization cannot provide a Certificate of Insurance documenting that they have their own insurance, they must purchase insurance through Risk Management's GatherGuard program.

Serving of Alcohol: The Intracoastal Park Clubhouse is the only City facility where serving of alcohol, by private individuals or organizations for special events, is permitted. Liquor Liability insurance must be purchased under the GatherGuard program.

Purchasing: GatherGuard Insurance must be purchased at least 30 days prior to the event. Rates vary according to the number of persons involved in the event and the type of event.


How to Purchase GatherGuard Insurance

Purchasing Instructions:

Please click the link to corresponding venue where you would like to hold your event.

Venue Name
Carolyn Sims Community Center
Ezell Hester Jr., Community Center
Intracoastal Park Clubhouse
Oceanfront Beach
Harvey Oyer Jr. Park
Congress Avenue Barrier Free Park
Mangrove Park
Sara Sims Park
Laurel Hills Park
Forest Hill Park
Betty Thomas Park
Centennial Park & Amphitheater
Meadows Park
Tom Kaiser/Veterans Memorial Park
Dewey Park
Boynton Woman's Club
Boynton Beach Culture and Arts Center
City of Boynton Beach

 

Once the application is completed and credit card payment confirmed, the renter, venue, and you will receive copies of the renter’s insurance documents.

Customer Service is available to assist renters with questions Monday through Friday from 8:00 a.m. to 8:00 p.m. Eastern Time. Phone number is posted on the website: (844) 747-6240

Broker Commission Checks - Reports

3967 is the GatherGuard facility code that identifies City of Boynton Beach.

Checks will be mailed monthly based on the policies’ event dates, and not the coverage purchase dates as with TULIP.

Upon receipt of commission check, you may request from Customer Service a GatherGuard Producer Insured Report. The report will provide the following information:

  • Facility code;
  • Insureds’ policy numbers;
  • Insured names;
  • Policy premiums;
  • Event dates; and
  • Producer code.

Contact: If you have any questions please contact Risk Management at (561) 742-6048 or COI@bbfl.us