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Grant Program Guidelines

 

    Business Incubator - an organization that helps new and start-up companies grow and develop by providing resources such as: physical space, access to financing, legal support, accounting/financial management, IT infrastructure, networking opportunities, marketing, and business operations. 

    New Business Incubator - any incubator that has been in operation for less than 1 year at the time of application submittal. 

    Existing Business Incubator -  any incubator that has been in operation for more than 1 year at the time of application submittal.

    Working Groups on Entrepreneurship – a collaborative team that has a shared vision and goal for a specific “focus area” (women, youth, and technology enterprise). Working groups can be a for-profit business, non-profit organization, or NGO. 

    Regional Networks on Entrepreneurship – networks of business incubators, entrepreneurs, private businesses, non-profit organizations, and stakeholders that connect and share regional resources and expertise. The objective of a regional network is to create a community of experts that coordinate regional projects and initiatives that foster an attractive climate for business incubation and entrepreneurship. Regional networks on entrepreneurship look to implement regional knowledge-sharing activities that contribute to greater local capacity for business incubation, innovation and entrepreneurship.
     

    Category 1 Grants - Business Incubation

    Business incubation can be a powerful tool for economic empowerment and entrepreneurship. It can also be used as a vessel for social impact. Business incubators can provide entrepreneurs with a supportive environment that can help scale up their business.  However, in many communities, incubation is only in its infancy or has not been started at all.  In line with its mission, the City of Boynton Beach will provide support in the form of grant financing to a business incubator.

    Category 1 Grants are comprised of two separate grant opportunities for new and existing business incubators in Boynton Beach. Each Category 1 Grant will be a maximum of $20,000. Category 1 Grants will be based on milestones and goals indicated in each applicant’s grant application. The selected grant recipient will receive $10,000 when they are selected followed by two separate payments of $5,000. One $5,000 payment will be issued based on the applicant’s 2-month Milestones and Goals Report, and the last $5,000 payment will be issued based on the applicant’s 4-month Milestones and Goals Report. 

    a.) Grant for an Existing Business Incubator

    Grant Amount: $20,000 
    The City of Boynton Beach will select one grant application in this category in an amount not to exceed $20,000 to an existing business incubator. The grant will be disbursed against agreed upon deliverables satisfactory to the City of Boynton Beach (see section IV.). The grant is broken down into three separate payments. The first is for $10,000 when the applicant is selected to receive the grant, $5,000 upon submittal of their 2-month Milestones and Goals Report, and the final $5,000 upon submittal of their 4-month Milestones and Goals Report. 

    Eligibility Criteria
    Category 1a Grants will be provided to eligible business incubators with more than 1 year of operations from time of application submittal. The business incubator must be located within the City of Boynton Beach city limits. 

    Eligible Activities 
    The core objective of the Category 1a Grant is to strengthen the business incubator’s capacity to become sustainable and to increase its effectiveness. Your application should thus help build the capacity of the business incubator and encourage collaboration with key stakeholders, so as to promote the long-term effectiveness and sustainability of the business incubator.  An integral component of the grant activities should include effective monitoring and evaluation of operations to ensure delivery of value-added services to client businesses, measuring the impact of new and existing services for tenants, and to monitor the progress and sustainability of the business incubator’s activities on a regular basis. 

    Grant Evaluation Criteria
    Max Points – 100

    Project Design (30 points)
    •    Do the proposed activities address the goal of the grant category?
    •    How significant is the project’s impact on the City of Boynton Beach?
    •    What are the expected immediate outputs, short, medium and long-term results if the project is implemented successfully?
    •    How will the proposed activities achieve these results?
    •    What makes your idea innovative?

    Partnerships/Cooperation (5 points)
    •    Will the project be implemented in partnership with an outside organization(s)? If so, are the advantages of the partnership(s) justified and well-described?
    •    What are the greatest contributions from partners outside your organization? How impactful are those contributions?
    •    Are the relationships with the outside organization(s) clearly defined?
    Scalability (15 points)
    •    What is the scalability of the project?
    •    Does the project demonstrate growth in the larger Boynton Beach business community?

    Sustainability (15 points)
    •    How likely is it that the benefits of the project and/or its activities will continue after the life of the grant?
    •    Are the long-term goals of the project clearly described? Does the organization have a defined strategic plan to successfully reach these long-term goals?

    Institutional Capacity (15 points)
    •    Does the applicant have sufficient motivation and capacity to manage the project/grant and to achieve the goals of the project?
    •    Does the applicant have, or have the ability to hire staff (full-time and part-time) and volunteers with the necessary skills, expertise and experience?
    •    Does the applicant have the necessary skills and experience to contribute to the business incubator?
    •    Does the applicant demonstrate sufficient resources, equipment, and staff?

    Financial Plan (20 points)
    •    Are the potential financial expenditures clearly defined and justified?
    •    Do planned costs ensure optimal delivery of proposed activities?
    •    How reasonable are the costs related to the results to be achieved?

    b.) Grant for the Establishment of a New Business Incubator. 

    Grant Amount: $20,000
    The City of Boynton Beach will select one grant application in this category in an amount not to exceed $20,000 to a new business incubator with less than 1 year of operations in the City of Boynton Beach at the time of application submittal. The grant funds will be disbursed against agreed upon deliverables satisfactory to the City of Boynton Beach (See section IV.). The grant is broken down into three separate payments. The first is for $10,000 when the applicant is chosen to receive the grant, $5,000 upon submittal of their 2-month Milestones and Goals Report, and the final $5,000 upon submittal of their 4-month Milestones and Goals Report. 

    Eligibility Criteria
    Category 1b Grants will be provided to eligible business incubators with less than 1 year of operations in the City of Boynton Beach at the time of application submittal. The business incubator must be located within the City of Boynton Beach city limits.   

    Eligible Activities
    The City of Boynton Beach seeks original and cost-effective applications outlining the core activities to be funded under the Category 1b Grant.  The grant applicant’s activities should include a feasibility assessment, development of a business plan, identifying core stakeholders, implementation of the incubator through capacity building of staff and resources, facility use, and service deliverance. 

    Grant Evaluation Criteria
    Max Point – 100

    Project Design (30 points)
    •    Do the proposed activities address the goal of the category grant?
    •    How significant is the project’s impact on the City of Boynton Beach?
    •    What are the expected immediate outputs, short, medium and long-term results if the project is implemented successfully?
    •    How will the proposed activities achieve these results?
    •    What makes your idea innovative?

    Partnerships (5 points)
    •    Will the project be implemented in partnership with an outside organization(s)? If so, are the advantages of the partnership(s) justified and well-described?
    •    What are the greatest contributions from partners outside your organization? How impactful are those contributions?
    •    Are the relationships with the outside organizations clearly defined?

    Scalability (15 points)
    •    What is the scalability of the project?
    •    Does the project demonstrate growth in the larger Boynton Beach business community?

    Sustainability (15 points)
    •    How likely is it that the benefits of the project and/or its activities will continue after the life of the Grant?
    •    Are the long-term goals of the project clearly described? Does the organization have a defined strategic plan to successfully reach these long-term goals?

    Institutional Capacity (15 points)
    •    Does the applicant have sufficient motivation and capacity to manage the project/grant and to achieve the goals of the project?
    •    Does the applicant have, or have the ability to hire staff (full-time and part-time) and volunteers with the necessary skills, expertise and experience?
    •    Does the applicant have the necessary skills and experience to contribute to the business incubator?
    •    Does the applicant demonstrate sufficient resources, equipment, and staff?

    Financial Plan (20 points)
    •    Are the potential financial expenditures clearly defined and justified?
    •    Do planned costs ensure optimal delivery of proposed activities?
    •    How reasonable are the costs related to the results to be achieved?

    *Please reference section IV. for further eligibility criteria that apply to all grant categories. 


    Category 2 Grants - Working Groups on Entrepreneurship for Women, Youth, Technology and Regional Networks 

    The City of Boynton Beach has expressed interest in learning more about how to effectively serve Boynton Beach women, youth, and regional networks through entrepreneurship. There is also high interest in learning more about entrepreneurship in the technology sector. This grant category will support the establishment of working groups in each of these four focus areas.   

    Category 2 Grants will finance established working groups/informal “think tanks” on entrepreneurship with a focus on women, youth, technology and regional networks. Each focus area will receive a grant of up to $2,500 to create a report on the state of entrepreneurship in their chosen focus area in Boynton Beach. The applicant will have to submit their Final Report to the City four (4) months after the grantee is selected.

    1.)    Women focused entrepreneurs
    Women entrepreneurs in traditionally male-dominated societies face multiple challenges, including gender-based barriers to business resources. Entrepreneurship diversification in Boynton Beach will benefit the local economy and strengthen more women owned-and-operated businesses. The working group on women entrepreneurship will clearly outline the challenges and opportunities for women entrepreneurs, and present lessons learned, tools, best practices and models for effective women business creation. 

    2.)    Youth focused entrepreneurs
    Many disadvantaged communities have very young populations with high unemployment rates. Entrepreneurial talent can be identified among the youth. Youth entrepreneurship presents significant challenges due to the inexperience of the entrepreneurs, and his/her lack of resources to start and manage a business. The working group on youth entrepreneurship will clearly outline the challenges and opportunities for youth focused businesses, and present lessons learned, tools, best practices and models for effective youth focused entrepreneurship.

    3.)    Technology focused entrepreneurs
    The technology sector presents large economic opportunities. However, entrepreneurship to start and enable the growth of technology enterprises is not without challenges.  Access to appropriate financing is often a challenge due to the knowledge-intensive nature of these businesses and thus limited tangible assets.  The working group on technology enterprise entrepreneurship should present innovative ideas, lessons learned, and best practices, and clearly outline the challenges and opportunities presented to entrepreneurs in the technology sector.  

    4.)    Regional Networks focused on entrepreneurship
    The purpose of the regional networks on entrepreneurship is to share knowledge on how to best facilitate the creation of viable competitive small and medium-sized enterprise and create a supportive environment for innovation and entrepreneurship to flourish in Boynton Beach. The exchange of knowledge with likeminded organizations that operate in similar social and economic environments and cultural contexts can be extremely valuable to strengthening the capacity of individual entrepreneurs. The working group on regional networks on entrepreneurship will clearly outline the challenges and opportunities for regional networks on entrepreneurship, and present lessons learned, tools, best practices and models for entrepreneurship.  

    Grant Amounts: $2,500 (1 for each focus area)
    The City of Boynton Beach may select up to four (4) grants applicants, one for each of the focus areas (women, youth, technology enterprises, and regional networks) to working groups. The grant amount will be a maximum of $2,500. Each grant will be disbursed against agreed upon deliverables satisfactory to the City of Boynton Beach. The applicant will have to submit their Final Report to the City four (4) months after the grantee is selected.

    Eligibility Criteria
    The City of Boynton Beach is inviting established working groups that have demonstrated experience in one of the above focus areas, to create a report indicating the strengths, weaknesses, opportunities, and challenges entrepreneurs face in the aforementioned focus areas in the City of Boynton Beach. The working groups’ reports must focus solely on the City of Boynton Beach.

    Eligible Activities
    The grant recipient will be responsible for addressing entrepreneurship targeting women, youth, technology or regional networks through the following activities:

    -    Developing a Final Report that consist of:
     1)    Convening a working group concentrating on one of the focus areas
    2)    Engaging the working group to systematically understand the specific challenges in entrepreneurship in their focus area
    3)    Researching innovative ideas, lessons learned, best practices and success stories of entrepreneurs serving their focus area
    4)    Developing a final report on lessons learned, best practices, challenges and opportunities for entrepreneurs in their respective focus area for dissemination with quantitative data to support your findings. 

    Grant Evaluation Criteria
    Max Points - 100
    Project Design (25 points)
    •    Do the proposed activities address the goal of the category grant?
    •    How significant is the project’s impact on entrepreneurship in the City of Boynton Beach?
    •    How will the applicant use quantitative data to demonstrate their findings?
    •    What makes your process innovative?

    Scalability (20 points)
    •    What is the scalability of the project?
    •    Does the project provide applied knowledge about the larger Boynton Beach business community?
    Sustainability (10 points)
    •    How likely is it that the findings of the project and/or its activities will continue after the life of the grant?
    •    Are the long-term goals of the report clearly described? Does the report have a defined strategic plan to successfully reach these long-term goals?

    Institutional Capacity (35 points)
    •    Does the applicant have sufficient motivation and capacity to manage the project/grant and to achieve the goals of the project?
    •    Does the applicant have, or have the ability to hire staff (full-time and part-time) and volunteers with the necessary skills, expertise and experience?
    •    Does the applicant have the necessary skills and experience to contribute to the business working group?
    •    Does the applicant demonstrate sufficient resources, equipment, and staff?

    Financial Plan (10 points)
    •    Are the potential financial expenditures clearly defined and justified?

    *Please reference section IV. for further eligibility criteria that apply to all grant categories. 

    Applicants should refer to the specific eligibility criteria outlined under the category of grant they are applying for.   
    In addition, the following requirements apply to all grant categories: 

    •    Applicants may be either a for-profit organization, non-profit organization, or NGO
    •    Applicants must be an organization legally established and in good standing 
    •    Applicants need to demonstrate whether counterpart funding will be available. Counterpart and other financing arranged by the organization should be clearly indicated. No outside funds may come from other governmental organizations within the City of Boynton Beach. 
    •    Participating organizations should be indicated in the proposal and state their level of participation and their financial and/or in-kind support to the project. 
    •    City of Boynton Beach grant funds may not be used to pay any government employees, purchase alcohol or food items. 

    Application Process: 
    •    Applications should be submitted to the City of Boynton Beach no later than May 3, 2019 and should follow the Category 1 Proposal Outline that is presented below.  
    •    The application must be presented in MS Word or PDF and submitted electronically by e-mail as a single attachment (all necessary material should be included in a single document).  The subject line of the e-mail and all subsequent e-mails related to your proposal should include the following: Name of Organization – Grant Category 1 a or b.  The e-mail should be sent to durganj@bbfl.us, copy scottd@bbfl.us
    •    A panel will evaluate all completed applications. In ranking the applications, the review panel will consider the evaluation criteria described in section III under your respective grant category. 
    •    The City of Boynton Beach expects to notify all applicants within 2 weeks of the submission deadline.  
    •    If you have any questions regarding the application process, please contact John Durgan at durganj@bbfl.us or David Scott at scottd@bbfl.us

    Application Outline: The application should address and respond to the eligibility and evaluation criteria listed above. 
     
    The proposal should include the following sections: 

    1.    Cover page 

    -    Type of grant you are applying for 
    -    Name of your organization 
    -    Main contact person, indicating title or position 
    -    Full mailing address: street address, city, zip code
    -    E-mail address, phone numbers, and fax numbers 
    -    Web site of the organization (if applicable)
    -    Copy of current BTR with the City of Boynton Beach (if new incubator skip) 
    -    Type of organization: Indicate whether it is a for-profit, non-profit, or NGO 
    -    Time of existence as a business incubator (if applicable, if new incubator skip) 
    -    Date of submission of the application 
    -    Amounts requested from the City of Boynton Beach 
    -    Amount contributed by your organization

    2.    Applicant Organization 
    a.    Organization Overview: Provide a brief description of your organization, history, founders and partners, governance, relationship with tenant businesses, and the overall business prospects for the short, medium and long-term.   
    b.    Organization activities and measurable(s): Provide a description of what activities your incubator offers and the measureable(s) you are using to track and indicate success. 
    c.    Incubator Facilities: Describe the location and physical facilities and services offered to tenant companies. *Applicants for Category 1b Grants should indicate whether or not land and/or a building have been secured for the proposed business incubator. 
    d.    Tenants: Indicate if you are focused on a particular sector i.e. technology. Describe the total number of businesses you have served; how many tenants have graduated and how many you are currently serving. Proponents for Category 1b Grants should indicate whether or not a feasibility assessment has been carried out to measure the potential target market, and/or what the estimated market segment and size could be for the proposed business incubator. 
    e.    Business Model: Describe your current business model and indicate your current and anticipated future sustainability 
    f.    The City of Boynton Beach’s Business Environment: Describe how you can benefit from and contribute to the City of Boynton Beach’s business climate. 
     
    3. Mission and Vision 
         Your organization’s mission and vision 

    4. Executive summary 
    Provide a concise summary (100–300 words) of the application, capturing the key elements that describe your organization’s goals and objectives.  State concisely how you plan to achieve your main objectives. 

    5. Financial Statements
    Category 1 applicants must provide any financial statements you have for at least one year and the projections for the next two years (Only for Category 1a Grants). Category 1b Grants must provide projections for the next two years. 
        
    6. Proposal 
    Please include the following sections: 
    a.    Incubator Activities: Describe the core activities, and the anticipated inputs, outcomes and impacts associated with tenant businesses. 
    b.    Critical Success Factors: Indicate any risks associated with the incubator.  What could potentially prevent you from running a successful business incubator? Also indicate what you plan to do to mitigate these risks. 
    c.    Project Sustainability Strategy:  Applicants applying for Category 1 Grants must outline how this project is scalable and sustainable. What is your sustainability strategy, (illustrate how sustainability will be reached over time and how the grant will contribute to achieving sustainability). 
    d.    Monitoring and Evaluation: Define indicators for each activity, specifying how these indicators will be measured and evaluated. 
    e.    Budget: Itemize the City of Boynton Beach grant funds per activity and category, and provide justification for the main budget items. All budgeted items must be directly related to the organization’s activities and operations. Where counterpart or additional funding is provided, it should be clearly indicated. 
    f.    Milestones and Goals Reports (2): Each proposal must include a Milestones and Goals Report for the first two (2) months after the grantee is selected and a report for four (4) months after the grantee is selected. The Milestones and Goals Reports will be directly related to the applicant’s grant funding of the final $10,000, $5,000 upon submittal of your 2-month Milestones and Goals Report, and $5,000 upon submittal of their 4-month Milestones and Goals Report. The grant funds will be distributed based upon the applicant’s Milestones and Goals Reports for the business incubator. 

    Budget - Cost by Category of Expense (this is an example, feel free to edit/add additional categories)

     

    Cost Categories

    Total Budget Amount

    Amount Sought from the City of Boynton Beach

    Co-funding

    Provided by

    Applicant

    Co-funding

    Provided by

    Partners

    Personnel/ Staff Costs

     

     

     

     

    Consulting Services

     

     

     

     

    Workshops/ Events

     

     

     

     

    Office Supplies/ Materials

     

     

     

     

    Technology (website, software, etc.)

     

     

     

     

    Equipment (computers, etc.)

     

     

     

     

    Other

     

     

     

     

    Total

     

     

     

     

                 

    Application Process: 
    •    Applications should be submitted to the City of Boynton Beach no later than May 3, 2019 and should follow the Category 2 Proposal Outline that is presented below.  
    •    The application must be presented in English, in MS Word or PDF, and submitted electronically by e-mail as a single attachment (all necessary material should be included in a single document).  The subject line of the e-mail and all subsequent e-mail related to your proposal should include the following: Name of Organization – Grant Category 2 with chosen focus area. The e-mail should be sent to durganj@bbfl.us, copy scottd@bbfl.us
    •    A panel will evaluate all completed applications. In ranking the applications, the review panel will consider the evaluation criteria described in section III under your respective grant category. 
    •    The City of Boynton Beach expects to notify all applicants within 2 weeks of the submission deadline.  

    If you have any questions regarding the application process, please contact John Durgan at DurganJ@bbfl.us or David Scott at Scottd@bbfl.us, or you can call (561) 742-6014.


    The proposal should include the following sections: 
     
    1. Cover page 

    Please include the following information:
     
    -    Type of grant you are applying for 
    -    Name of your organization 
    -    Main contact person, indicating title or position 
    -    Alternate contact 
    -    Full mailing address: street address, city, zip code
    -    E-mail address, phone numbers, and fax numbers 
    -    Web site of the organization (if applicable)
    -    Type of organization
    -    Date of submission of application
    -    Amount requested from the City of Boynton Beach 

    2. Proposal  
    Please include the following sections:
    Organization Overview: Provide a brief description of your organization, history, founders and partners, and governance. 

    Organization activities and measurable(s): Provide a description of what activities and services your organization offers and what measureable(s) you are using to track and indicate success. How will your organization use quantitative data in your report?  

    Business Model: Describe your current business model. 

    The City of Boynton Beach’s Business Environment: Describe how you can benefit from and contribute to the City of Boynton Beach’s business climate.
    Budget: Indicate what the City of Boynton Beach grant funds will be utilized for and provide justification for the main budget items. 
    Milestones and Goals Final Report: Describe the information and data you wish to collect on your chosen focus area (women, youth, technology, regional networks). Indicate the milestones and goals your working group will set and achieve during the first two (2) months after being selected for the grant. The applicant’s Final Report at the end of their four (4) months must identify the strengths, weaknesses and opportunities for entrepreneurship in their chosen focus area in Boynton Beach. 
     

    All applications must comply with the eligibility criteria listed above.  In addition, applications will be evaluated according to the following criteria:

     

    Grant Category

    (The numbers listed illustrate the maximum score obtainable for each evaluation criteria, and the

    weight of each criteria)

     

    Category 1

    Category 2

     Evaluation Criteria

    Strengthening

    Existing

    Business

    Incubator

    Starting

    New

    Business Incubator

    Working

    Groups on Entrepreneurship for Women

    Working

    Groups on Entrepreneurship for Youth 

    Working

    Groups on Entrepreneurship for Technology

    Working

    Groups on Regional Networks  for Entrepreneurship

    Project Design

    30

     

    30

    25

    25

    25

    25

    Scalability

    15

    15

    20

    20

    20

    20

    Sustainability

    15

    15

    10

    10

    10

    10

    Institutional Capacity

    15

    15

    35

    35

    35

    35

    Financial Plan

    20

    20

    10

    10

    10

    10

    Partnerships

    5

    5

    0

    0

    0

    0

    Maximum Points Possible

    100

    100

    100

    100

    100

    100

     

    The application review and evaluation will be managed confidentially and will only be circulated internally in the City of Boynton Beach. The names of all organizations and participating organizations will be listed on the City of Boynton Beach website.  This will include the name and full contact information of the awardees as well as the amount of the grant.  Applicants not selected for the grant will also be notified in writing. 

    The following set of reports illustrates the deliverables that are expected for grant funded activities.

    Category 1 Grants 
    Applicants must submit a Milestones and Goals Report indicating the milestones and goals they set and achieved two (2) months after being selected for the grant and receiving their initial $10,000 of grant funds. They must also submit a Milestones and Goals Report indicating the milestones and goals they set and achieved four (4) months after receiving their initial grant funds. 

    Category 2 Grants  
    The applicant will have to submit their Final Report to the City four (4) months after the applicant was selected. The Final Report will present their working group’s findings on the state of entrepreneurship in their chosen focus area in Boynton Beach. 
     

    Consistent with the City of Boynton Beach’s objectives to enhance and disseminate knowledge and encourage easy replication of successful projects, the City of Boynton Beach retains ownership of all project deliverables (including any intellectual property in such deliverables) funded by it and may place such deliverables in the public domain. The organization must recognize and agree with this objective of knowledge sharing and dissemination through the City of Boynton Beach. To the extent that there is any intellectual property previously developed by the organization or by third parties, such previously developed intellectual property should be clearly identified in the proposal.   

    Applicants who have been notified of their selection to receive the grant will be required to execute a grant agreement, satisfactory to the City of Boynton Beach.